Procurement Administrative Assistant

Website Associate Grocers of New England

Note: This position is considered to be part-time.

We are looking for a candidate to provide administrative support to the Center Store Procurement department with customer service, data entry, assisting buyers with product purchasing tasks, and acts as a liaison between the company and vendors and brokers among other duties.


Provides administrative support to the Center Store Procurement
Establishes, develops, maintains and updates filing system (both paper and electronic) for the merchandisers and buyers Retrieves information from files when needed. Establishes, develops, maintains and updates library of documents
Organizes and prioritizes large volumes of information and calls. This includes responding to regularly occurring requests for information and answering phones, taking messages or fields/answers all routine and non-routine questions
Works independently and within a team on special nonrecurring and ongoing projects
Data entry of price changes, ads plan information and deal sheets
Assists Buyers with purchase orders as needed, including but not limited to liaison with vendors and brokers regarding: PO transmittal (EDI), order status, inbound freight and problem resolution
Merchandising programs processing and tracking: Process deal sheets, check for errors, track information (deal levels, flat fees, volumes, price points, etc.)
Perform day-to-day administrative tasks such as maintaining files and processing paperwork
Ensure item data integrity by maintaining and updating system information such as pricing, purchases and customer deals
E-mails and faxes purchase orders
Confirms that purchase orders sent EDI have processed appropriately
Creating and communicating weekly customer communications, such as bulletins and seasonal brochures
Communicates with vendors regarding billing and inventory reports
Other duties as assigned or required to help meet business objectives

Work requires an extensive knowledge of business and an excellent command of the English language
Must have knowledge of office administrative procedures and knowledge of use and operation of standard office equipment, at a level generally acquired through 1+ years related experience
Must have knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. (Proficient in Excel is a must)
Must have high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy
A high level of analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work
Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines
Must have strength in multi-tasking projects along with office/division responsibilities
Must be extremely organized
Must have a positive, proactive, enthusiastic attitude
Works well with diverse personalities and blend with all personality types


Work is completed in a typical office setting

As a retailer-owned wholesale cooperative, Associated Grocers of New England (AGNE) is dedicated to the success of its members and committed to serving the needs of independent grocers. We achieve our mission through: integrity, a supportive employee environment, concern for the communities we serve, efficient and innovative operations, and a commitment to excellence.  AGNE is recognized in New Hampshire as the employer of choice.  We attract great people, with great passion working for a great purpose.  Part-time employees who build a career at AGNE enjoy:

401K match
Employee purchase program
Employee assistance program
Vacation time off
Paid holidays/personal/sick days
10% Off at Southern New Hampshire University
Advance training
Employee appreciation events
Join our dynamic team today, click “Apply Now” and someone will be in contact with you promptly.

Associated Grocers of New England is an Equal Employment Opportunity Employer that is committed to inclusion and diversity.

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