PART-TIME Purchasing Assistant

Website Monarch Instrument

A 45 year-old small, stable, family-owned manufacturing company

The individual in this role will be responsible for assisting the Buyers to ensure materials required for production of Monarch products are acquired in the way that best supports the manufacturing Build Plan to meet customer delivery requirements.

Previous Education/Experience

  • High School Diploma or equivalent
  • Two years of purchasing experience within a manufacturing environment preferred
  • Two years’ experience with electronic components, devices and electro-mechanical assemblies preferred
  • Two years administrative experience preferred
  • A suitable combination of education and experience will be considered
  • Experience with MRP systems desired
  • A high level of computer literacy required, including Microsoft Word and Excel.

Required Skills/Competencies

  • An understanding of supply-chain management and purchasing principles
  • Able to work independently in fast-paced, small office environment while staying focused on corporate goals and results
  • Ability to obtain results and work towards aggressive, time sensitive target dates
  • Able to adapt and respond to a fast-paced environment while applying attention-to detail
  • Excellent organizational and follow through (follow-up) skills
  • Sense of urgency
  • Strong analytical and decision-making capabilities
  • Excellent verbal and written communication skills
  • Strong negotiating skills
  • Excellent interpersonal skills, able to exhibit confidence, tact and diplomacy when dealing with suppliers and internal customers
  • Ethical, trustworthy
  • Accountability
  • Willing to question the status quo and propose solutions for how to do things better with a continuous improvement mindset
  • Able to sit, stand, walk, and other physical activities (i.e. manual dexterity) required to complete the assigned tasks

Job Responsibilities (E=Essential Function)

The duties and responsibilities of the Logistics Assistant include, but are not limited to the following:

E:       Evaluate Purchase Requests to ensure proper procedures are followed and documentation is in place.

E:       Negotiate with vendors to meet requirements and to achieve supply objectives as may be required.

E:       Enter and process Purchase Orders in our ERP system.

E:       Review requisitions, research and place purchase orders for maintenance, repair and operations (MRO) supply items, and tools for production as well as for calibration of internal equipment

E:       Communicate with suppliers for problem resolution, returns authorization, etc. in a highly

responsive, professional and pro-active manner.

E:       As directed, release work orders to satisfy build requirements within the monthly build plan.

E:       Perform electronic inventory data transactions to maintain proper inventory accountability.

·          Other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily and exhibit a sufficient amount of required skills/competencies. The requirements listed herein are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Accountability and Reporting:

This position reports to the Materials Manager

Supervisory Responsibilities:

None

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